When renting a tent for an event, there are lots of details about the tent itself that must be taken into account. You'll also, however, want to consider many items that aren't directly related to the tent but will greatly affect how much guests enjoy themselves at your event, such as the location. Here are some things to think about when deciding where to set up a tent.
Avoid Septic Drainage Fields
If your event is being held at a location that has a septic system, you don't want to set the tent up where the septic tank's drainage field is. Septic drainage fields have pipes located slightly underground. A tent stake could puncture one of these pipes when the spike is hammered into the ground.
Puncturing a drainage field pipe with a tent stake would be both inconvenient and costly. You'd have to take the tent down and set it up again away from the drainage field, and you'd need to get the drainage pipe repaired by a septic tank service provider. All of this would need to be done before your event so that guests have protection from the weather and a restroom to use.
Ensure Easy Restroom Access
While staying away from any drainage field, you'll want the tent to be close to restrooms. When guests need to use the restroom, they won't want to have a long ways to walk — especially if they're in heels or if they struggle with mobility. A short distance over a paved pathway will be manageable for most guests. A long walk on uneven ground could prove challenging for some.
Check Road Access
There are a couple reasons to make sure a tent's location has easy road access.
First, guests who have mobility issues will need to be driven as close to the tent site as possible. Putting a tent far from a road will make it more difficult for some guests to get to the tent. Elderly guests may become exhausted and need to take a break from walking before they even reach the tent.
Second, delivering tables, chairs and other equipment directly to a tent by truck is much easier than carrying items a considerable distance from a parking lot. If you're setting up everything yourself, you don't want to spend a lot of time right before your event getting everything ready. If you're paying someone to do the work, you don't want to pay for unnecessary labor.
Review the Surroundings
Everyone attending your event is sure to notice the area surrounding your tent. They'll see the surroundings while at your event, and the surroundings will show up in the background of pictures that are taken.
Therefore, you should take a moment to make sure the surroundings around your tent are pleasant to look at. Hopefully, your event is in a scenic area. If there's an unsightly feature or view, you may be able to minimize its intrusion by orienting tables and chairs in a certain way. Alternatively, you can block unsightly views by renting a tent that has walls.
Look for Electrical Hook-Ups
If your event plans include playing music, dancing, giving presentations or anything else that requires electricity, you'll need to place the tent near electrical hook-ups.
While it's possible to supply electricity by running a generator, even a generator located a little ways away will produce noise pollution (and possibly smell of fuel if it's powered by gasoline). Having hardwired electrical hook-ups nearby will provide the electricity your event's activities require without being noticeable.
If you need to rent a tent for your next event, contact us at American Tent.